Organize Your Workspace: Folders, Nested Hierarchy, and Smart Navigation

A powerful editor is only half the equation. Without good organization, your documents end up scattered and unfindable — defeating the purpose of writing them in the first place. Quixli's workspace is designed to keep your content organized as it grows from a handful of pages to hundreds.

The Folder System

Quixli organizes your pages into a nested folder hierarchy — similar to your desktop file system, but with features built specifically for document management.

Key features:

• Unlimited nesting — Create folders inside folders to any depth. Organize by team, project, client, or any structure that fits your workflow

• Drag-and-drop reordering — Move pages and folders by dragging them in the sidebar. Reorder within a folder or move to a different one

• Folder sharing — Share an entire folder with a collaborator. They get access to every page inside it, including pages added later

• Default folder — New pages go into your default folder automatically, so nothing gets lost in the root level

• Shared folder — A special folder that contains all pages shared with you by others, keeping incoming content separate from your own

Organizing by Use Case

For Teams

A typical team workspace might look like:

Engineering/          — RFCs, architecture docs, runbooks
  ├── RFCs/           — Request for comments documents
  ├── Runbooks/       — Operational procedures
  └── Specs/          — Feature specifications
Product/              — Product specs, roadmaps, research
Marketing/            — Blog drafts, campaign briefs, brand guidelines
HR/                   — Policies, onboarding docs, interview guides

For Freelancers

A freelancer might organize by client:

Client A/             — All deliverables for Client A
  ├── Proposals/      — Scope documents and quotes
  ├── Deliverables/   — Final documents and assets
  └── Notes/          — Meeting notes and research
Client B/             — Separate workspace for each client
Templates/            — Reusable proposal and document templates
Portfolio/            — Public-facing work samples

For Personal Use

Journal/              — Daily notes and reflections
Projects/             — Side projects and ideas
Learning/             — Course notes and reading summaries
Reference/            — Bookmarks, cheat sheets, and quick references

The Sidebar

The sidebar is your navigation hub. It shows your folder tree with expand/collapse controls, making it easy to navigate deep hierarchies without losing context.

Sidebar features:

• Collapsible folder tree with remembered open/closed state

• Quick-create buttons for new pages and folders

• Right-click context menu for rename, move, share, and delete

• Drag-and-drop for instant reorganization

• Visual indicators for shared folders and pages

• Recently edited pages section for quick access

Search and Discovery

When your workspace grows large enough, browsing folders is not always the fastest way to find content. Quixli's search helps:

• Full-text search — Find pages by content, not just title. Search for a phrase and find every document that contains it

• Recent pages — Your most recently edited pages are always one click away

• Tag-based filtering — Use tags to create cross-folder groupings. A page can be in one folder but tagged for multiple contexts

Folder Sharing: Collaborate at Scale

One of Quixli's most powerful organization features is folder-level sharing. When you share a folder:

1. The recipient gets access to every page in the folder

2. New pages added to the folder are automatically accessible — no re-sharing needed

3. Permissions cascade: set it once at the folder level and it applies to everything inside

4. Collaborators see the folder in their "Shared with me" section

This makes folder sharing ideal for project-based collaboration. Create a "Project X" folder, share it with the team, and every document you add is instantly available to everyone.

Tips for Keeping Your Workspace Clean

1. Establish a naming convention — Prefix pages with dates (2025-01-15 Meeting Notes) or types (RFC: Authentication Redesign) for consistent sorting

2. Archive completed projects — Move finished project folders into an "Archive" folder to reduce sidebar clutter

3. Use tags for cross-cutting concerns — A page about authentication lives in the Engineering folder but should be tagged "security" so it appears in security-related dynamic collections

4. Review quarterly — Set a reminder to clean up unused pages and reorganize as your team or projects evolve

5. Use default folders — Set your most-used folder as the default so new pages land in the right place automatically

Good organization is invisible when it works and painful when it does not. Quixli's folder system, sidebar navigation, and folder sharing give you the structure you need without imposing rigid workflows. Start simple, grow organically, and reorganize when it makes sense.

Set up your workspace in Quixli — folders, sharing, and organization tools are available from day one.