Sharing Collections
One of Quixli's most powerful features is the ability to share an entire collection with a single link. Instead of sending individual page URLs, you can give someone access to a complete, navigable set of documents — with a sidebar, page ordering, and a professional reading experience built in.
This guide covers every sharing method available for collections, along with security settings and best practices for keeping your content accessible to the right people.
Sharing Methods
Quixli offers four ways to share a collection, each suited to different use cases:
Public Links
A public link makes your collection accessible to anyone who has the URL. No login or account is required. This is ideal for:
- Published product documentation
- Public knowledge bases and FAQs
- Marketing content and case studies
- Open-source project documentation
To create a public link, open your collection settings, toggle "Public Access" to ON, and copy the generated URL. You can share this link on your website, in emails, or on social media.
Email Sharing
Email sharing sends a secure invitation to specific email addresses. Recipients receive a link that grants them access to the collection based on the permission level you choose. This is best for:
- Client deliverables and proposals
- External review and feedback rounds
- Partner documentation that shouldn't be fully public
Team Sharing
If you're working within a Quixli workspace, you can share collections with team members directly. They'll see the collection appear in their sidebar with the access level you assign. This is the most common method for internal documentation and company knowledge bases.
Embedding
Embed your collection directly into an external website using an iframe. Quixli generates the embed code for you — just paste it into your site's HTML. The embedded view includes the sidebar navigation and all pages, styled to blend with your site.
Access Levels Explained
When sharing a collection, you choose what recipients can do with the content:
- View: Read-only access. Recipients can browse all pages in the collection but cannot make changes or leave comments. Best for published documentation
- Comment: Read access plus the ability to leave comments and suggestions on any page. Ideal for review and feedback workflows
- Edit: Full read-write access. Recipients can modify page content, add new pages, and reorder the collection. Use this for co-authoring
- Admin: Complete control including the ability to change sharing settings, invite others, and delete pages. Reserve this for trusted collaborators
Permission Inheritance
When you share a collection, all pages inside inherit the collection's access level. You cannot set different permissions for individual pages within a shared collection — the collection-level setting applies uniformly.
Security Settings
Quixli provides several security controls to protect your shared collections:
- Password Protection: Require viewers to enter a password before accessing the collection. You set the password and share it separately from the link
- Expiration Date: Set an automatic expiry after which the share link stops working. Perfect for time-limited reviews or temporary access
- Download Prevention: Disable the ability to export or download collection content. Note: this prevents casual downloading but determined users can still capture screen content
- View Tracking: See who accessed your collection and when. Each view is logged with a timestamp and, for email shares, the recipient's email address
- Revoke Access: Disable any share link or remove any person's access instantly from the collection settings panel
Best Practices
- Use the most restrictive access level that works: Default to "View" and only grant edit access to people who genuinely need to make changes
- Set expiration dates for external shares: Client proposals and review documents should always have an expiry to prevent stale links from circulating
- Audit access periodically: Review who has access to your collections monthly, especially for sensitive or internal documentation
- Use passwords for sensitive content: Even with email sharing, adding a password provides an extra layer of security
Frequently Asked Questions
Can I share only some pages from a collection?
Collection sharing is all-or-nothing — every page in the collection is accessible to people you share with. If you need to share a subset of pages, create a separate collection with just those pages, or share individual pages using page-level sharing instead.
What happens if I add new pages after sharing?
New pages added to a shared collection are automatically accessible to everyone who has access. You don't need to re-share or send new links — the existing share link covers all current and future pages in the collection.
Can viewers download the entire collection?
It depends on the permission level. Viewers with "View" access can read all pages but cannot download or export. Users with "Comment" or "Edit" access can export individual pages. Full collection export (as PDF or ZIP) is available to users with "Admin" access or to the collection owner.
How do I revoke access for a specific person?
Open the collection, click "Share," and find the person in the access list. Click the dropdown next to their name and select "Remove Access." Their access is revoked immediately — any open tabs they have will show a "Permission Denied" message on their next action.
Does the collection link change if I rename the collection?
No. Share links use an internal identifier, not the collection name or slug. Renaming your collection has no effect on existing share links — they continue to work without interruption.