Understanding Sharing Options in Quixli
Quixli is built for collaboration, and that means making it easy to share your work with exactly the right people in exactly the right way. Whether you're publishing documentation for thousands of readers, sending a proposal to a single client, or collaborating with your team on an internal wiki, Quixli has a sharing method designed for the situation.
This guide explains every sharing option available in Quixli, helps you choose the right one for your use case, and covers the security controls that keep your content safe.
The Four Sharing Methods
Quixli provides four distinct ways to share pages and collections. Each method is designed for a different audience and security requirement:
Public Links
A public link makes your content accessible to anyone who has the URL — no login, no account, no restrictions. The content is visible on the open web and can be indexed by search engines if you choose. This is the most open sharing method and is ideal for:
- Product documentation and API references
- Help centers and knowledge bases
- Marketing landing pages and case studies
- Open-source project documentation
Email Sharing
Email sharing sends a secure invitation to specific email addresses. Recipients receive a link that grants them access, often protected by a PIN code. They don't need a Quixli account to view the content. This is best for:
- Client proposals and deliverables
- External review and feedback rounds
- Sharing with freelancers or contractors
- One-time document delivery
User Sharing
User sharing grants access to specific Quixli account holders. The shared page or collection appears in their sidebar, and they can access it anytime without needing a link. This method is best for:
- Long-term collaboration with colleagues
- Co-authoring documents across teams
- Sharing templates and resources between users
Team Sharing
Team sharing makes content available to all members of your Quixli workspace. It's the simplest way to share with your entire organization and is designed for:
- Company-wide knowledge bases and wikis
- Internal process documentation
- Onboarding materials and training resources
- Team playbooks and standard operating procedures
Choosing the Right Method
The right sharing method depends on three factors: who needs access, how sensitive the content is, and how long they need access. Here's a quick decision guide:
Scenario | Recommended Method | Why |
|---|---|---|
Publishing docs for the public | Public Link | No friction for readers, SEO-friendly |
Sending a proposal to a client | Email Share | Targeted access with PIN protection |
Working with a colleague daily | User Share | Persistent access, shows in sidebar |
Internal company wiki | Team Share | Automatic access for all team members |
Time-limited review | Email Share | Set expiration date for auto-revoke |
How to Share a Page or Collection
Regardless of which method you choose, sharing always starts from the same place:
- Open the page or collection you want to share
- Click the "Share" button in the top-right corner of the editor or collection view
- Choose your sharing method from the share dialog — Public Link, Email, User, or Team
- Configure access level and security settings for this share
- Copy the link or send the invitation to your recipients
Pro Tip: You can use multiple sharing methods on the same page simultaneously. For example, share a document with your team for editing while also creating a public link for external readers with view-only access.
Security at Every Level
All sharing methods include security controls to protect your content:
- Password protection — Add a password that recipients must enter before viewing
- Expiration dates — Automatically revoke access after a specified date
- Access tracking — See who viewed your content and when
- Instant revocation — Remove anyone's access immediately from the share settings panel
Frequently Asked Questions
Can I share with people who don't have a Quixli account?
Yes. Public links and email shares both work for people without Quixli accounts. They can view (and optionally comment on) your content directly in their browser.
Does sharing a collection share all pages inside it?
Yes. When you share a collection, all pages within it inherit the collection's access settings. You cannot set different permissions for individual pages within a shared collection.
Can I track who viewed my shared content?
Yes. Every sharing method includes view tracking. Go to the share settings panel to see a list of viewers with timestamps. Email shares additionally track the specific recipient who accessed the content.