A share link is only as secure as what it lets happen after someone clicks it — who can see it, for how long, and whether they can leave a comment nobody else was meant to read.
Share via email, public link, or domain restriction. Each method comes with its own set of controls.
Choose the right sharing method for your needs.
| Feature | Email Share | Public Link | Domain Access |
|---|---|---|---|
| PIN Protection | |||
| Expiration Date | |||
| View Limits | — | ||
| Edit Permission | — | ||
| Download Control |
Someone you shared a document with can select a passage and comment on it, instead of sending you an email that tries to describe which paragraph they mean. The comment opens a thread, and the passage it quoted is stored with it.
Quoted
“…delivery in four weeks from signature.”
Dana
Can we make this six? The holidays land in the middle.
You
Six works. Updating the timeline now.
Three boundaries worth knowing before you rely on it.
A share that grants it, and a signed-in reader
Commenting comes with a Commenter or Editor grant on a share sent to an address, a domain or your team, and the reader has to be signed in. A public link is view-only — it cannot grant commenting to anyone.
The highlight is stored only for people who can edit
A comment from someone who can comment but not edit keeps its text and the passage it quoted, but the coloured mark on the paragraph is not saved with the document and is gone after a reload.
Ten comments per document on Free
Replies count towards the ten, and the limit follows the document owner’s plan rather than the commenter’s. PRO removes it.
Never lose your work. Every change is saved automatically and you can revert to any previous version.
Create team workspaces where everyone can collaborate. Manage members, roles, and shared content in one place.
Bundle related documents into beautiful collections. Perfect for courses, documentation, or any multi-part deliverable.