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Exporting Collections

7 min read50 viewsOctober 16, 2025
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Exporting Collections

There are times when you need your content outside of Quixli — for offline reading, archival backups, printing, or publishing on another platform. Quixli's export feature lets you download an entire collection in several popular formats, preserving your formatting, images, and structure.

This guide covers each export format, the available customization options, and tips for getting the best results from your exports.

Available Export Formats

Quixli supports six export formats, each optimized for different use cases:

PDF Export

The most popular format for sharing polished, read-only documents. Quixli generates a professional PDF with:

  • Auto-generated table of contents based on your page structure

  • Page breaks between collection pages

  • Preserved formatting including headings, lists, tables, and images

  • Optional cover page with collection title, description, and icon

  • Configurable page size (A4, Letter, Legal) and margins

Pro Tip: For the best PDF output, preview your collection in Quixli's reader view first. The PDF renderer matches the reader view closely, so what you see is what you get.

Markdown Export

Exports each page as a separate .md file, bundled in a ZIP archive. Markdown export is ideal for developers who want to store documentation alongside code in a Git repository, or for migrating content to another platform that supports Markdown.

HTML Export

Generates a self-contained HTML website with navigation between pages. The exported HTML includes all CSS styling inline, so it works without an internet connection. Use this format for hosting documentation on your own server or for offline reference.

DOCX Export

Exports to Microsoft Word format, maintaining headings, lists, tables, and basic formatting. This is useful when collaborators need to edit content in Word, or when you need to submit documentation in a corporate-standard format.

EPUB Export

Creates an eBook file that can be read on Kindle, Apple Books, and other e-reader applications. Quixli automatically structures your collection into chapters based on your page order, making it suitable for guides, manuals, and instructional content.

ZIP Bundle

Downloads all supported formats at once in a single ZIP archive. This is the most convenient option for creating comprehensive backups.

How to Export a Collection

Exporting is a straightforward process:

  1. Open the collection you want to export from your dashboard

  1. Click the three-dot menu (⋯) in the collection header or sidebar

  1. Select "Export Collection" from the dropdown menu

  1. Choose your format from the export dialog

  1. Configure options like page selection, cover page, and formatting preferences

  1. Click "Export" and wait for the download to begin. Large collections may take a few moments to process

Export Options

The export dialog provides several customization options:

  • Page Selection: Include all pages or select specific ones. Useful when you only need to export a portion of a large collection

  • Cover Page: Toggle whether to include a cover page with the collection title, description, and export date

  • Table of Contents: Add an auto-generated table of contents at the beginning of the export

  • Images & Media: Choose whether to embed images inline or link to external URLs. Embedded images increase file size but ensure offline viewing

  • Headers & Footers: Add custom text to the top and bottom of each page in PDF and DOCX exports

Best Practices

  • Export regularly for backups: Schedule a monthly export of critical collections as a safeguard against accidental data loss

  • Choose the right format for the audience: Use PDF for clients, Markdown for developers, and DOCX for corporate stakeholders

  • Preview before exporting: Large tables and images may render differently in exports. Preview your content in reader view to catch formatting issues

  • Keep images optimized: Large, high-resolution images significantly increase export file sizes. Compress images before uploading to keep exports manageable

Frequently Asked Questions

Can I schedule automatic exports?

Automatic scheduled exports are available on Team and Enterprise plans. You can configure weekly or monthly exports that are saved to your connected cloud storage (Google Drive, Dropbox, or S3) automatically.

Are comments included in exports?

Comments and feedback are not included in standard exports to keep documents clean. If you need to include discussions, copy the relevant comments into the page content before exporting.

What happens to embedded videos in exports?

Embedded videos (YouTube, Vimeo, etc.) are represented as linked thumbnails in PDF and DOCX exports, and as clickable links in Markdown and HTML exports. The actual video content cannot be embedded in static file formats.

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